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New Bid and Request For Proposal (RFP) Procedures
The Town of
Smithfield’s Purchasing (Finance) Office is responsible
for carrying out the requirements of the Town's
Purchasing Policy & Procedures so that we may obtain
quality goods and services from the lowest qualified
bidder.
In order to better serve the increasing volume of bids
and to get packages into the hands of prospective
bidders more quickly, thereby reducing costs and
increasing efficiency, it has become necessary to
automate our bidder/proposal process. The Town of
Smithfield’s Purchasing Department now has a Bidder
Registration area. (see below)
Active Bid/Proposals
Each
offer shall be in accordance with specifications and
instructions contained therein. Each offer shall be
submitted in duplicate, unless otherwise noted, and in a
sealed envelope plainly marked on the exterior with the
bid number and bid name. The Town of Smithfield shall
receive each proposal/bid either by mail, (no
proposals/bids will be accepted via e-mail or FAX) or in
person in the Finance Department no later than the time
and date indicated.
Vendor/Bidder
Registration:
Vendors/Bidders must register using the provided online
information. Please proceed to Vendor registration
located on the left navigation bar.
Online Vendor
Registration:
The
Town has decided to move toward an automated
bidder/proposal process. This automation effort is to
better serve the increasing volume of bids and to get
packages into the hands of prospective bidders more
quickly. The Town of Smithfield now has a Bidder
Registration area.
Only
ACTIVE vendors will have the ability to download and
print bid packages. You must obtain the packages via the
web site.
Online Vendor Registration:
Enter the Bidder Notification System
Please note that the link above will take you to the RI
Municipal Vendor Bidding Notification System
of which the Town of
Smithfield is a member.
Bidder Registration
Only
ACTIVE (registered) vendors will have the ability to
download and print bid packages. There will no longer be
a direct mail vendor list as in the past. You must
obtain the packages via the web site. Click on the below
link.
Enter the Bidder Notification System
Please note that the link above will take you to the RI
Municipal Vendor Bidding Notification System
of which the Town of
Smithfield is a member.
Basics Regarding
Competitive Bidding:
By
State Law and City Ordinance, the Town of Smithfield is
obligated to purchase by Public Bidding: Construction
projects, Items or Services over $10,000. All bids are
publicly opened at the advertised time in the Smithfield
Town Council Chambers, and are then made available for
public examination at any time. Analyses of bid results
are made up after the bid openings and are made
available in the
bid tab section of this page.
All
bids are advertised in the Providence Journal.
Awards:
After
a bid is opened, the Department requiring the goods or
services makes a determination as to the lowest
evaluated or responsive bidder in the case of
merchandise, or the highest qualified firm in the case
of services. The Department Head then makes a
recommendation to the Town Council, who, ultimately,
awards a bid. The successful vendor is then notified of
the award, and of any further requirement prior to a
Purchase Order/Contract being issued.
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