Purchasing & Bids
Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information – Bid Tabs
GREENVILLE PUBLIC LIBRARY
REQUEST FOR PROPOSALNew Parking Area and Access Driveway
Greenville Public LibrarySEALED PROPOSALS from qualified firms will be received in the Greenville Public Library, 573 Putnam Pike, Greenville, RI 02828; until Monday, April 8 at 10:00 am. There will be a pre-bid meeting on site at 1:00 pm on Monday, March 18, 2019.
Proposal specifications may be obtained at the Greenville UPS store by email at Store0432@TheUPSStore.com. To contact the Greenville UPS store the phone number is 401-231-3330.
The Greenville Public Library reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Dorothy J. Swain
Director
Town of Smithfield
REQUEST FOR PROPOSALSPurchase of Real Property
For New Fire StationSEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until Friday, April 12, 2019 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Carolyn A. Dorazio
Purchasing Agent
Town of Smithfield
REQUEST FOR PROPOSALSSmithfield School Department
2018 or 2019 F-350 Chassis, SD Regular Cab 4×4 SD 145” WB DRW XL(F3H); and/or 2018 or 2019 F-550 GVWR 19,500 lbs. Gas Powered Truck with Service Body
SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until Tuesday, March 26, 2019 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Carolyn A. Dorazio
Purchasing Agent
Town of Smithfield
REQUEST FOR PROPOSALSSmithfield Municipal Ice Rink
Concession Services AgreementSEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until Friday, April 5, 2019 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the highest responsible evaluated bid proposal.
Carolyn A. Dorazio
Purchasing Agent
Bid and Request For Proposal (RFP) Procedures
The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.
In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)
Active Bid/Proposals
Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.
Vendor/Bidder Registration:
Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.
The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.
Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.
Bidder Registration
Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.
Basics Regarding Competitive Bidding:
By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.
All bids are advertised in the Providence Journal.
Awards:
After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.
2019 Bid Tabs
March 22, 2019 – Sewer Authority Plan Review, Construction Inspection and On Call Engineering Services
March 22, 2019 – Pavement Crack Sealing Services
March 22, 2019 – Micro Surfacing Services
March 22, 2019 – Stone Seal and Rubberized Stone Seal Services
March 19, 2019 – Town-Wide Electrical Contract Services
February 26, 2019 – Design Services for the Elementary School Reconfiguration Project
February 21, 2019 – Smithfield High School Baseball Field Upgrade
2018 Bid Tabs
November 9, 2018 – RFQ – Esmond Mill Drive Bridge Replacement
October 12, 2018 – Pavement Crack Sealing Services
October 12, 2018 – Street Line Painting Services
August 31, 2018 – Full Depth Pavement Reclamation / Cold Planing / Bituminous Concrete Installation
August 3, 2018 – Land Records Management System
July 27, 2018 – Interior LED Flat Panel Ceiling Light Installation
July 3, 2018 – Interior LED Flat Panel Ceiling Light Installation
June 20, 2018 – Smithfield School Department – Chromebook Laptops
June 1, 2018 – Financial Audit Services and Agreed-Upon Procedures
May 29, 2018 – Smithfield School Department Boiler Cleaning
May 18, 2018 – Anna McCabe School Basketball Courts Chain Link Fencing
May 3, 2018 – McCabe Courts Concrete Perimeter Apron
April 24, 2018 – Smithfield Senior Center Repairs and Rehab
April 13, 2018 – Wastewater Treatment Facility – Chlorine Tank Replacement
April 4, 2018 – Basketball Court LED Lighting
March 30, 2018 – Esmond Mill Drive Bridge Replacement
March 30, 2018 – Wastewater Treatment Facility Temporary River Crossing
March 23, 2018 – On-Site Solar Project And Net Metering Agreement
March 23, 2018 – Revaluation of Real Property
March 23, 2018 – McCabe School Basketball Court Replacement
February 6, 2018 – Actuarial Services
2011 thru 2017 Bid Tabs are posted here
