Purchasing & Bids
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2019 & 2020 Bid Tabs are posted at the bottom of this page |
Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information – Bid Tabs
Bid and Request For Proposal (RFP) Procedures
The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.
In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)
Active Bid/Proposals
Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.
Vendor/Bidder Registration:
Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.
The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.
Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.
Bidder Registration
Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.
Basics Regarding Competitive Bidding:
By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.
All bids are advertised in the Providence Journal.
Awards:
After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.
2019-2020 Bid Tabs
October 20, 2020 – Winter Sand
September 25, 2020 – Disaster Recovery Administrative Services
July 17, 2020 – Esmond Mill Drive Bridge #124401 Replacement
May 11, 2020 – High School Tennis Court Repairs
May 11, 2020 – Boiler Cleaning Services
May 11, 2020 – Snow Plowing Services
April 8, 2020 – Group Life Insurance
April 7, 2020 – Student Transportation Services
March 26, 2020 – Smithfield School Department Capital Improvements
February 20, 2020 – Smithfield Municipal Ice Rink Fire Protection System
February 18. 2020 – Street Light Conversion
January 8, 2019 – Request for General Contractor Qualifications
December 13, 2019 – Water Storage Rehabilitation and Recoating Inspection Services
December 13, 2019 – Smithfield Water Supply Board Tank Rehabilitation Project
November 25, 2019 – Amendments to the Housing Section of the Comprehensive Community Plan
October 11, 2019 – Design Services
October 10, 2019 – COPS Grant Security Upgrades – Smithfield School Department
September 24, 2019 – Architectural Design Services
September 13, 2019 – Amendments to the Housing Section of the Comprehensive Community Plan
September 12, 2019 – Investment Advisory Services Police & Fire Pension Funds
August 27, 2019 – Residential Refuse and Recycling Collection
August 13, 2019 – Construction Manager at Risk (CMaR)
July 24, 2019 – Smithfield Municipal Ice Rink Emergency Generator
May 31, 2019 – Mondo Sport Impact Rubber Flooring
May 24, 2019 – Smithfield School Department Boiler Cleaning Services
May 24, 2019 – Smithfield School Department #2 Fuel Oil
May 24, 2019 – Smithfield School Department Snow Plowing Services
April 25, 2019 – Design Services – Smithfield Fire Department
April 12, 2019 – Purchase of Real Property For New Fire Station
April 5, 2019 – Smithfield Municipal Ice Rink Concession Services Agreement
March 26, 2018 – Smithfield School Department 2018 or 2019 F-350 Chassis
March 22, 2019 – Sewer Authority Plan Review, Construction Inspection and On Call Engineering Services
March 22, 2019 – Pavement Crack Sealing Services
March 22, 2019 – Micro Surfacing Services
March 22, 2019 – Stone Seal and Rubberized Stone Seal Services
March 19, 2019 – Town-Wide Electrical Contract Services
February 26, 2019 – Design Services for the Elementary School Reconfiguration Project
February 21, 2019 – Smithfield High School Baseball Field Upgrade
2011 thru 2018 Bid Tabs are posted here
