Purchasing & Bids
 Randy R. Rossi, MBA, CGFM |
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2017 Bid Tabs are posted at the bottom of this page |
Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information – Bid Tabs
REQUEST FOR PROPOSALS
CAFETERIA LUNCH TABLESSEALED PROPOSALS from qualified firms will be received in the Office of the Finance Director, 64 Farnum Pike, Smithfield, RI 02917; until Thursday, August 24, 2017 at 10:00 AM, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
Proposal specifications may be obtained through the Town’s online Vendor & Bidder Database.
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Randy R. Rossi
Finance Director
REQUEST FOR PROPOSALS
ARCHITECTURAL AND ENGINEERING SERVICES – EAST SMITHFIELD NEIGHBORHOOD CENTERSEALED PROPOSALS from qualified firms will be received in the Office of the Finance Director, 64 Farnum Pike, Smithfield, RI 02917; until Wednesday, August 30, 2017 at 10:00 AM, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
All bidders are required to attend a MANDATORY PRE-PROPOSAL CONFERENCE at date, time and location listed below for the desired project:
• Wednesday, August 16, 2017 at 10:00AM (East Smithfield Neighborhood Center, 7 Esmond Street, Smithfield, RI)Proposal specifications may be obtained through the Town’s online Vendor & Bidder Database.
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Randy R. Rossi
Finance Director
Bid and Request For Proposal (RFP) Procedures
The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.
In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)
Active Bid/Proposals
Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.
Vendor/Bidder Registration:
Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.
The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.
Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.
Bidder Registration
Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.
Basics Regarding Competitive Bidding:
By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.
All bids are advertised in the Providence Journal.
Awards:
After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.
2017 Bid Tabs
July 3, 2017 – Chromebook Laptops
June 30, 2017 – Curbing Replacement at Smithfield HS & Gallagher MS
June 30, 2017 – Classroom Renovations Room #105 at Smithfield HS
June 30, 2017 – Smithfield High School Tennis Court Repairs
June 30, 2017 – Gym Audio Upgrades at Smithfield HS
June 30, 2017 – Intercom Replacement at Old County Rd School
June 13, 2017 – Fire & Rescue Cost Recovery Services
May 30, 2017 – Boiler Cleaning Services
May 30, 2017 – Smithfield High School Tennis Court Repairs
May 30, 2017 – #2 Fuel Oil
April 26, 2017 – Group Life Insurance – Smithfield School Department
March 17, 2017 – Mountaindale Road Bridge Replacement Project
March 10, 2017 – Field Fertilization Program
February 3, 2017 – Communications Consultant – Smithfield School Department
January 27, 2017 – Town-Wide Electrical Contract Services
January 9, 2017 – Incline Wheelchair Lift Installation
January 6, 2017 – Wood and Storm Window Repair & Exterior Window Painting
2011 thru 2016 Bid Tabs are posted here
