Purchasing & Bids

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Esmond Mill Drive Bridge Replacement – Structural Inspection Services – Design & Permit Phase Services

2017 & 2018 Bid Tabs are posted at the bottom of this page
2011 thru 2016 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information – Bid Tabs

TOWN OF SMITHFIELD
Request For Qualifications

Esmond Mill Drive Bridge Replacement
Structural Inspection Services,
Design & Permit Phase Services

SEALED QUALIFICATIONS for professional engineering services to include the structural evaluation of existing reports, structure, conceptual replacement, civil-structural design phase engineering services and permit phase assistance, as detailed in a scope of services, shall be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until Friday, November 9, 2018, at 10:00 AM, at which time the qualifications will be opened and publicly read aloud in the Town Council Chambers, 2nd floor of the Town Hall Building.

A mandatory pre-proposal conference shall be held in the Smithfield Town Hall, 2nd Floor, Town Council Chambers, 64 Farnum Pike, Smithfield, RI 02917 on Wednesday, October 31, 2018, at 10:00 AM.

Proposal specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all Proposals or parts thereof, to waive any irregularity in the Proposals received, and to award the project or parts thereof deemed the most qualified responsible and evaluated statement proposal in the best interest of the Town.

Carolyn A. Dorazio
Purchasing Agent

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

2018 Bid Tabs

October 12, 2018 – Pavement Crack Sealing Services
October 12, 2018 – Street Line Painting Services

August 31, 2018 – Full Depth Pavement Reclamation / Cold Planing / Bituminous Concrete Installation

August 3, 2018 – Land Records Management System

July 27, 2018 – Interior LED Flat Panel Ceiling Light Installation

July 3, 2018 – Interior LED Flat Panel Ceiling Light Installation

June 20, 2018 – Smithfield School Department – Chromebook Laptops

June 1, 2018 – Financial Audit Services and Agreed-Upon Procedures

May 29, 2018 – Smithfield School Department Boiler Cleaning

May 18, 2018 – Anna McCabe School Basketball Courts Chain Link Fencing

May 10, 2018 – Smithfield School Department Workers’ Compensation Insurance and Employer’s Liability Insurance

May 3, 2018 – McCabe Courts Concrete Perimeter Apron