Tuesday, November 21, 2017        

 Purchasing & Bids

 

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2017 Bid Tabs are posted at the bottom of this page
2011 thru 2016 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information –  Bid Tabs

 

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

 


2017 Bid Tabs

November 14, 2017 – Ice Rink Administrative Office’s Gable and Entryway Roof Replacement

October 10, 2017 – Winter Sand

August 30, 2017 – Architectural & Engineering Services – East Smithfield Neighborhood Center

August 24, 2017 – Cafeteria Lunch Tables

July 3, 2017 – Chromebook Laptops

June 30, 2017 – Curbing Replacement at Smithfield HS & Gallagher MS
June 30, 2017 – Classroom Renovations Room #105 at Smithfield HS
June 30, 2017 – Smithfield High School Tennis Court Repairs
June 30, 2017 – Gym Audio Upgrades at Smithfield HS
June 30, 2017 – Intercom Replacement at Old County Rd School

June 13, 2017 – Fire & Rescue Cost Recovery Services

May 30, 2017 – Boiler Cleaning Services
May 30, 2017 – Smithfield High School Tennis Court Repairs
May 30, 2017 – #2 Fuel Oil

April 26, 2017 – Group Life Insurance – Smithfield School Department

April 21, 2017 – Architectural, Engineering & Planning Services Associated With Ride Stage II Application

March 17, 2017 – Mountaindale Road Bridge Replacement Project

March 10, 2017 – Field Fertilization Program

February 3, 2017 – Communications Consultant – Smithfield School Department

January 27, 2017 – Town-Wide Electrical Contract Services

January 9, 2017 – Incline Wheelchair Lift Installation

January 6, 2017 – Wood and Storm Window Repair & Exterior Window Painting

 

2011 thru 2016 Bid Tabs are posted here

 

 



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