Purchasing & Bids

Current Advertisements

Mondo Sport Impact Rubber Flooring
Smithfield School Department Boiler Cleaning Services
Smithfield School Department #2 Fuel Oil
Smithfield School Department Snow Plowing Services

2018 & 2019 Bid Tabs are posted at the bottom of this page
2011 thru 2017 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information – Bid Tabs

Town of Smithfield
REQUEST FOR PROPOSALS

Smithfield Municipal Ice Rink
Mondo Sport Impact Rubber Flooring

SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until Friday, May 31, 2019 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the highest responsible evaluated bid proposal.

Carolyn A. Dorazio
Purchasing Agent

Town of Smithfield
REQUEST FOR PROPOSALS

Smithfield School Department
Snow Plowing Services

SEALED PROPOSALS from qualified firms will be received in the Office of the Town Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until May 24, 2019 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

Prospective bidders are invited to attend an optional tour on May 13, 2019 at 11:00 AM at Smithfield High School, 90 Pleasant View Avenue, Smithfield, RI.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Carolyn A. Dorazio
Purchasing Agent

Town of Smithfield
REQUEST FOR PROPOSALS

Smithfield School Department
Boiler Cleaning Services

SEALED PROPOSALS from qualified firms will be received in the Office of the Town Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until May 24, 2019 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

All responders are required to attend a MANDATORY PRE-PROPOSAL SITE VISIT AND MEETING ON MAY 13, 2019 AT 10:00 AM AT SMITHFIELD HIGH SCHOOL, 90 PLEASANT VIEW AVENUE, SMITHFIELD, RI to be eligible for consideration.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Carolyn A. Dorazio
Purchasing Agent

Town of Smithfield
REQUEST FOR PROPOSALS

Smithfield School Department
#2 Fuel Oil

SEALED PROPOSALS from qualified firms will be received in the Office of the Town Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until May 24, 2019 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Excel spreadsheet showing the total gallons used for the 18-19 school year (.xlsx)

Carolyn A. Dorazio
Purchasing Agent

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

2019 Bid Tabs

April 25, 2019 – Design Services – Smithfield Fire Department

April 12, 2019 – Purchase of Real Property For New Fire Station

April 5, 2019 – Smithfield Municipal Ice Rink Concession Services Agreement

March 26, 2018 – Smithfield School Department 2018 or 2019 F-350 Chassis

March 22, 2019 – Sewer Authority Plan Review, Construction Inspection and On Call Engineering Services
March 22, 2019 – Pavement Crack Sealing Services
March 22, 2019 – Micro Surfacing Services
March 22, 2019 – Stone Seal and Rubberized Stone Seal Services

March 19, 2019 – Town-Wide Electrical Contract Services

February 26, 2019 – Design Services for the Elementary School Reconfiguration Project

February 21, 2019 – Smithfield High School Baseball Field Upgrade

February 13, 2019 – Owner’s Project Manager Services – For The Elementary School Reconfiguration Project

2018 Bid Tabs

November 9, 2018 – RFQ – Esmond Mill Drive Bridge Replacement