Purchasing & Bids

Current Advertisements

Cafeteria Equipment – Multiple School Locations

2020 & 2021 Bid Tabs are posted at the bottom of this page
2011 thru 2019 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration NEW! – Enter the Online Bidder Notification System NEW!
RI Prevailing Wage Information – Bid Tabs

PLEASE NOTE:
All bids will be posted on the statewide online bidding system
https://www.bidnetdirect.com/rhode-island/smithfieldri

Smithfield Vendor Information

Town of Smithfield
REQUEST FOR PROPOSALS
On Behalf of the Smithfield School Department

Cafeteria Equipment – Multiple School Locations

SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until Thursday, 10:00am on January 13, 2022, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

A walk through is not required but encouraged and an appointment can be scheduled by contacting Mr. Angelo Mencucci, Director of Grounds & Buildings Email: amencucci@smithfield-ps.org, or Phone: 401-232-6606.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database and/or the RI Division of Purchases website.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Carlos Santos
Purchasing Agent

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor Registration on the statewide site.

Online Vendor Registration:

The Town has an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the statewide bidding website.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the local newspaper.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

2020-2021 Bid Tabs

December 2, 2021 – Deerfield Park – Repair cracks on 4 Tennis Courts and 2 Basketball Courts

December 1, 2021 – Sale Of 12 Whipple Road Property

November 5, 2021 – Diversity, Equity and Inclusion Consultant Services

October 26, 2021 – East Smithfield Neighborhood Center Renovations

September 28, 2021 – Town-wide Electrical Services

August 24, 2021 – Boyle Athletic Field – Under Ride Stage 2

August 18, 2021 – RISCON Communications Network Transition

July 31, 2021 – Bi-Directional Amplifier/Distributed Antenna System

July 13, 2021 – Fire Suppression System at Winsor School

June 25, 2021 – Land Sale Of 999 Douglas Pike

June 23, 2021 – Rhode Island Statewide Communications Network (RISCON) Transition