Monday, May 16, 2022        

 Purchasing & Bids

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2020 & 2021 Bid Tabs are posted at the bottom of this page
2011 thru 2019 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration NEW! – Enter the Online Bidder Notification System NEW!
RI Prevailing Wage Information –  Bid Tabs

All bids will be posted on the statewide online bidding system

Smithfield Vendor Information


Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor Registration on the statewide site.

Online Vendor Registration:

The Town has an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the statewide bidding website

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the local newspaper.


After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.


FY 2022 Bid Tabs

May 6, 2022 – Wastewater Treatment Facility – Aerated Grit Removal System

April 22, 2022 – Town-Wide Pavement Crack Sealing Services

April 22, 2022 – Town-Wide Street Paving Services

April 22, 2022 – Town-Wide Micro Surfacing Installation Services

April 22, 2022 – Town-Wide Street Line Painting Services

April 13, 2022 – Gym Floor Resurfacing – Smithfield School Department

March 23, 2022 – Boiler Cleaning Services – Smithfield School Department

March 7, 2022 – Comprehensive Performance Audit Services

March 1, 2022 – OPM Services For High School Athletic Complex & Building HVAC Upgrades

January 19, 2022 – High School Auditorium Theatrical Sound, Lighting, and Video Systems Replacement

January 13, 2022 – Cafeteria Equipment for Various School Building Locations

December 30, 2021 – Professional Services Firm to Assist in the Search for a Superintendent 

December 2, 2021 – Deerfield Park – Repair cracks on 4 Tennis Courts and 2 Basketball Courts

December 2, 2021 – Sale Of 12 Whipple Road Property

November 5, 2021 – Diversity, Equity and Inclusion Consultant Services

October 26, 2021 – East Smithfield Neighborhood Center Renovations

September 28, 2021 – Town-wide Electrical Services

August 24, 2021 – Boyle Athletic Field – Under Ride Stage 2

August 18, 2021 – RISCON Communications Network Transition

July 31, 2021 – Bi-Directional Amplifier/Distributed Antenna System

July 13, 2021 – Fire Suppression System at Winsor School


FY 2021 Bid Tabs

June 25, 2021 – Land Sale Of 999 Douglas Pike

June 23, 2021 – Rhode Island Statewide Communications Network (RISCON) Transition

June 22, 2021 – Clean Energy Finance Consulting Firm to Evaluate Virtual Net Metering Proposals

June 2, 2021 – School Department – Boiler Cleaning ServicesJune 2, 2021 – School Department – #2 Fuel Oil

May 20, 2021 – Annual Financial Audit Services

April 27, 2021 – Group Life Insurance – Smithfield School Department

April 27, 2021 – Smithfield High School Lavatory Renovations – Smithfield School Department

April 27, 2021 – Workers’ Compensation Insurance and Employer’s Liability Insurance Smithfield School Department

March 12, 2021 – Revaluation of Real Property

January 6, 2021 – Kitchen Equipment – Smithfield School Department

November 20, 2020 – SFD Ballistic Protective Gear
November 20, 2020 – Sewer Connection And Grinder Pump For The Smithfield Fire Station
November 20, 2020 – On-Site Wastewater Treatment System Management Plan

October 20, 2020 – Winter Sand

September 25, 2020 – Disaster Recovery Administrative Services

July 17, 2020 – Esmond Mill Drive Bridge #124401 Replacement


FY 2020 Bid Tabs

May 11, 2020 – High School Tennis Court Repairs

May 11, 2020 – Boiler Cleaning Services

May 11, 2020 – Snow Plowing Services

April 8, 2020 – Group Life Insurance

April 7, 2020 – Student Transportation Services

March 26, 2020 – Smithfield School Department Capital Improvements

February 20, 2020 – Smithfield Municipal Ice Rink Fire Protection System

February 18. 2020 – Street Light Conversion

January 8, 2020 – Request for General Contractor Qualifications



2011 thru 2019 Bid Tabs are posted here