Purchasing & Bids

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Streetlight LED Conversion and Maintenance Project

2018 & 2019 Bid Tabs are posted at the bottom of this page
2011 thru 2017 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information – Bid Tabs

Town of Lincoln
Request for Proposals
Streetlight LED Conversion and Maintenance Project
RFP #2020-07

Notice is hereby given that separate sealed bids will be received by the Town of Lincoln, Rhode Island for the Towns of Lincoln, Smithfield, and City of Woonsocket (hereinafter “the Towns”) at 100 Old River Road, Lincoln, RI until 10:00 am on Tuesday, February 18, 2020, local time, for furnishing all labor, materials and equipment, and performing all work necessary and incidental to: Streetlight LED Conversion and Maintenance Project in accordance with the specifications and contract documents.

Documents are available on the Town of Lincoln website, http://www.lincolnri.org/departments/list/purchasing.php#mobiletarget and the City of Newport online bidding system. The Town of Smithfield and the City of Woonsocket will also post a reference to the Lincoln website on their respective websites.

THERE IS A MANDATORY PRE BID CONFERENCE ON WEDNESDAY, JANUARY 15, 2020, AT 2:00 P.M. NO BIDS WILL BE ACCEPTED FROM FIRMS THAT DO NOT ATTEND THIS PRE-BID CONFERENCE.

The Submittal Deadline is 10:00 AM, Tuesday, February 18, 2020, local time. Bids must arrive in the Lincoln Town Hall – Finance Office prior to this Submittal Deadline. The receiving time in the Finance Office will be the governing time for acceptability of bids.

Files:

All files in .ZIP format: Streetlight RFP Final Documents

Files separately in native formats (.pdf, .xlsx): 2019.01.07 Streetlight Conversion RFP_PDF combined – Lincoln Price Proposal Form – Smithfield Price Proposal Form – Woonsocket Price Proposal Form

John F. Ward – Finance Director
Town of Lincoln, RI

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

2019-2020 Bid Tabs

January 8, 2019 – Request for General Contractor Qualifications

December 13, 2019 – Water Storage Rehabilitation and Recoating Inspection Services
December 13, 2019 – Smithfield Water Supply Board Tank Rehabilitation Project

November 25, 2019 – Amendments to the Housing Section of the Comprehensive Community Plan

October 11, 2019 – Design Services

October 10, 2019 – COPS Grant Security Upgrades – Smithfield School Department

September 24, 2019 – Architectural Design Services

September 13, 2019 – Amendments to the Housing Section of the Comprehensive Community Plan

September 12, 2019 – Investment Advisory Services Police & Fire Pension Funds

August 27, 2019 – Residential Refuse and Recycling Collection

August 13, 2019 – Construction Manager at Risk (CMaR)

July 24, 2019 – Smithfield Municipal Ice Rink Emergency Generator