Purchasing & Bids
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Current Advertisements Current and closed advertisements can be viewed through our Beacon page found here, or using the bulleted items below:
2020 & 2021 Bid Tabs are posted at the bottom of this page |
Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration NEW! – Enter the Online Bidder Notification System NEW!
RI Prevailing Wage Information – Bid TabsPLEASE NOTE:
All bids will be posted on the statewide online bidding system
https://www.bidnetdirect.com/rhode-island/smithfieldri
Smithfield Vendor Information
Bid and Request For Proposal (RFP) Procedures
The Town of Smithfield’s Purchasing (Finance) Department is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest responsible, evaluated bidder.
In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)
Active Bid/Proposals
Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, or in person in the Purchasing Department no later than the time and date indicated (no proposals/bids will be accepted via e-mail or FAX).
Vendor/Bidder Registration:
Vendors/Bidders must register using the provided online information. Please proceed to Vendor Registration on the statewide site.
The Town has an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.
Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.
Bidder Registration
Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the statewide bidding website.
Basics Regarding Competitive Bidding:
By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.
All bids are advertised in the local newspaper.
Awards:
After a bid is opened, an evaluation committee from the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to be presented to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.
FY 2023 Bid Tabs
November 1, 2022 – Tax Administration Collection Software
September 13, 2022 – Commissioning Agent Services – Smithfield School Department
August 11, 2022 – Repair Services to West Farm Road
August 5, 2022 – Smithfield Fire Station – Site Construction Work
July 28, 2022 – East Smithfield Neighborhood Center Renovations – phase 1b
July 27, 2022 – Architectual Engineering Services
July 11, 2022 – Repair Services to West Farm Road
FY 2022 Bid Tabs
June 23, 2022 – Town Wide On-Call Plumbing Services
May 27, 2022 – Group Life Insurance – Smithfield School Department
May 11, 2022 – Dog Park Fencing
May 6, 2022 – Wastewater Treatment Facility – Aerated Grit Removal System
April 22, 2022 – Town-Wide Pavement Crack Sealing Services
April 22, 2022 – Town-Wide Street Paving Services
April 22, 2022 – Town-Wide Micro Surfacing Installation Services
April 22, 2022 – Town-Wide Street Line Painting Services
April 13, 2022 – Gym Floor Resurfacing – Smithfield School Department
March 23, 2022 – Boiler Cleaning Services – Smithfield School Department
March 7, 2022 – Comprehensive Performance Audit Services
March 1, 2022 – OPM Services For High School Athletic Complex & Building HVAC Upgrades
January 19, 2022 – High School Auditorium Theatrical Sound, Lighting, and Video Systems Replacement
January 13, 2022 – Cafeteria Equipment for Various School Building Locations
December 30, 2021 – Professional Services Firm to Assist in the Search for a Superintendent
December 2, 2021 – Deerfield Park – Repair cracks on 4 Tennis Courts and 2 Basketball Courts
December 2, 2021 – Sale Of 12 Whipple Road Property
November 5, 2021 – Diversity, Equity and Inclusion Consultant Services
October 26, 2021 – East Smithfield Neighborhood Center Renovations
September 28, 2021 – Town-wide Electrical Services
August 24, 2021 – Boyle Athletic Field – Under Ride Stage 2
August 18, 2021 – RISCON Communications Network Transition
July 31, 2021 – Bi-Directional Amplifier/Distributed Antenna System
July 13, 2021 – Fire Suppression System at Winsor School
FY 2021 Bid Tabs
June 25, 2021 – Land Sale Of 999 Douglas Pike
June 23, 2021 – Rhode Island Statewide Communications Network (RISCON) Transition
June 22, 2021 – Clean Energy Finance Consulting Firm to Evaluate Virtual Net Metering Proposals
June 2, 2021 – School Department – Boiler Cleaning ServicesJune 2, 2021 – School Department – #2 Fuel Oil
May 20, 2021 – Annual Financial Audit Services
April 27, 2021 – Group Life Insurance – Smithfield School Department
April 27, 2021 – Smithfield High School Lavatory Renovations – Smithfield School Department
March 12, 2021 – Revaluation of Real Property
January 6, 2021 – Kitchen Equipment – Smithfield School Department
November 20, 2020 – SFD Ballistic Protective Gear
November 20, 2020 – Sewer Connection And Grinder Pump For The Smithfield Fire Station
November 20, 2020 – On-Site Wastewater Treatment System Management PlanOctober 20, 2020 – Winter Sand
September 25, 2020 – Disaster Recovery Administrative Services
July 17, 2020 – Esmond Mill Drive Bridge #124401 Replacement
FY 2020 Bid Tabs
May 11, 2020 – High School Tennis Court Repairs
May 11, 2020 – Boiler Cleaning Services
May 11, 2020 – Snow Plowing Services
April 8, 2020 – Group Life Insurance
April 7, 2020 – Student Transportation Services
March 26, 2020 – Smithfield School Department Capital Improvements
February 20, 2020 – Smithfield Municipal Ice Rink Fire Protection System
February 18. 2020 – Street Light Conversion
January 8, 2020 – Request for General Contractor Qualifications
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2011 thru 2019 Bid Tabs are posted here
