Purchasing & Bids
Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration NEW! – Enter the Online Bidder Notification System NEW!
RI Prevailing Wage Information – Bid TabsPLEASE NOTE:
Starting April 22, 2021 all future bids will be posted on the new online bidding system
https://www.bidnetdirect.com/rhode-island/smithfieldri
Smithfield Vendor Information
TOWN OF SMITHFIELD
State of Rhode Island
Terms and Requirements for Request for Proposal
SMITHFIELD POLICE DEPARTMENTItem Description: Rhode Island Statewide Communications Network (RISCON) Transition
Date and Time to be OPENED: Wednesday, June 9, 2021 at 10:00 AMProposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
Proposals may be submitted up to 10:00 AM on the above meeting date at the Office of the Town Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917, during normal business hours, 8:30 AM through 4:30 PM. All proposals will be publicly opened and read at the Town Hall Council Chambers, second floor, Town Hall.
On behalf of the Town of Smithfield – Police Department we are extending the closing date of RFP # 20210520 – RI STATEWIDE COMMUNICATIONS NETWORK (RISCON) TRANSITION to Wednesday June 23, 2021 at 10:00AM.
Carlos Santos
Purchasing Agent
TOWN OF SMITHFIELD
State of Rhode Island
Terms and Requirements for Request for Proposal
SMITHFIELD POLICE DEPARTMENTItem Description: Bi-Directional Amplifier/Distributed Antenna System
Date and Time to be OPENED: Wednesday, June 9, 2021 at 10:00 AMProposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
Proposals may be submitted up to 10:00 AM on the above meeting date at the Office of the Town Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917, during normal business hours, 8:30 AM through 4:30 PM. All proposals will be publicly opened and read at the Town Hall Council Chambers, second floor, Town Hall.
On behalf of the Town of Smithfield – Police Department we are extending the closing date of RFP # 05192021ANT – BI-DIRECTIONAL AMPLIFIER/DISTRIBUTED ANTENNA SYSTEM to Wednesday June 23, 2021 at 10:00AM.
Carlos Santos
Purchasing Agent
Town of Smithfield
REQUEST FOR PROPOSALSEast Smithfield Neighborhood Center Renovation
SEALED PROPOSALS from qualified firms will be received in the Office of the Finance Director, 64 Farnum Pike, Smithfield, RI 02917; until 10:00am on Thursday, June 10, 2021, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
Mandatory Pre-Bid Conference for this Project will be held on May 14, 2021 at 10:00am at the East Smithfield Neighborhood Center, 7 Esmond Street, Smithfield, RI. Contractors will be required to visit the job site and be completely familiar with all existing conditions as they relate to the Project. Proposals will not be accepted from vendors who do not attend this meeting.
On behalf of the Town of Smithfield – we are extending the closing date of RFP # 20210428CS – East Smithfield Neighborhood Center Renovation – to Thursday June 17, 2021 at 10:00AM.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Carlos Santos
Purchasing Agent
Town of Smithfield
REQUEST FOR PROPOSALS
VIRTUAL NET METERING AGREEMENT AND PROJECT PROPOSALSSEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until Friday, 11:30am on July 30, 2021, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
There shall be a non-mandatory site walkthrough of the town’s landfill and gravel pit site for interested developers on Thursday, June 17, 2021 at 10:00 with access to the town landfill from 10-11:30 AM and then at the town gravel pit from 12:30-2:00 PM. Any questions on the RFP may be submitted to Michael Phillips, Town Planner until 3:00 PM on Tuesday, June 23, 2021.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Carlos Santos,
Purchasing Agent
Town of Smithfield
REQUEST FOR PROPOSALS
RENEWABLE ENERGY GROWTH PROJECT PROPOSALS ON TOWN PROPERTIESSEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until Friday, 10:30am on July 30, 2021. Bids will be opened on July 30, 2021 at 12:00PM at which time the proposal will be publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
There shall be a non-mandatory site walkthrough of the town’s landfill and gravel pit site for interested developers on Thursday, June 17, 2021 at 10:00 AM with access to the town landfill from 10-11:30 AM and then at the town gravel pit from 12:30-2:00 PM. Any questions on the RFP may be submitted to Michael Phillips, Town Planner until 3:00 PM on Tuesday, June 23, 2021.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Carlos Santos,
Purchasing Agent
Town of Smithfield
REQUEST FOR PROPOSALS
CLEAN ENERGY FINANCE CONSULTING FIRM TO EVALUATE VIRTUAL NET METERING PROPOSALSSEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until Tuesday, 11:30am on June 22, 2021, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
The Town anticipates that 5 to 10 proposals will be received (including wind and solar) from different renewable developers with either virtual net metering, renewable energy growth or both types of project proposals from developers. These consulting services are expected to occur between Q3 and Q4 of 2021.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Carlos Santos,
Purchasing Agent
TOWN of SMITHFIELD
SALE OF 999 DOUGLAS PIKEThe Town of Smithfield is offering qualified investors and developers an opportunity to acquire and develop Town-owned property. It is the Town’s intent to accept acquisition proposals from investors and developers proposing to develop the property in keeping with the Town’s desire to bring quality development to the area. The 3.82 acre property is located at the intersection of Route 7 and 116 in the center of the Town’s Economic Growth District and has access to all utilities.
SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until 10AM on Friday, June 25, 2021, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
Carlos Santos,
Purchasing Agent
Town of Smithfield
REQUEST FOR PROPOSALS
SCHOOL DEPARTMENT – RFP FOR A FIRE SUPPRESSION SYSTEM AT WILLIAM WINSOR SCHOOLSEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until Tuesday, 10:00 AM on June 22, 2021 at which time the proposals will be publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.
The purpose of this request is to solicit 2 two separate proposals from qualified firms capable of designing, supplying and installing a code compliant fire suppression system at the William Winsor School, Greenville, RI.
BASE PROPOSAL: The Base Proposal is for all areas below grade and the entire first floor of the school building, one (1) alternative will only be reviewed after a base bid proposal is submitted.
#1 ADD ALTERNATE: The additional bid is for the Entire second floor of School building.
There shall be a Mandatory Pre-Proposal Site Visit and Meeting held on June 14, 2021 at 11:00 AM at the William Winsor School Building, 562 Putnam Pike, Greenville, RI.Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.
The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.
Carlos Santos,
Purchasing Agent
Bid and Request For Proposal (RFP) Procedures
The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.
In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)
Active Bid/Proposals
Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.
Vendor/Bidder Registration:
Vendors/Bidders must register using the provided online information. Please proceed to Vendor Registration on the statewide site.
The Town has an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.
Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.
Bidder Registration
Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the statewide bidding website.
Basics Regarding Competitive Bidding:
By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.
All bids are advertised in the Providence Journal.
Awards:
After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.
2020-2021 Bid Tabs
June 2, 2021 – School Department – Boiler Cleaning Services
June 2, 2021 – School Department – #2 Fuel Oil
April 27, 2021 – Group Life Insurance – Smithfield School Department
April 27, 2021 – Smithfield High School Lavatory Renovations – Smithfield School Department
April 27, 2021 – Workers’ Compensation Insurance and Employer’s Liability Insurance Smithfield School Department
March 12, 2021 – Revaluation of Real Property
January 6, 2021 – Kitchen Equipment – Smithfield School Department
November 20, 2020 – SFD Ballistic Protective Gear
November 20, 2020 – Sewer Connection And Grinder Pump For The Smithfield Fire Station
November 20, 2020 – On-Site Wastewater Treatment System Management Plan
October 20, 2020 – Winter Sand
September 25, 2020 – Disaster Recovery Administrative Services
July 17, 2020 – Esmond Mill Drive Bridge #124401 Replacement
May 11, 2020 – High School Tennis Court Repairs
May 11, 2020 – Boiler Cleaning Services
May 11, 2020 – Snow Plowing Services
April 8, 2020 – Group Life Insurance
April 7, 2020 – Student Transportation Services
March 26, 2020 – Smithfield School Department Capital Improvements
February 20, 2020 – Smithfield Municipal Ice Rink Fire Protection System
February 18. 2020 – Street Light Conversion
January 8, 2020 – Request for General Contractor Qualifications
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2011 thru 2019 Bid Tabs are posted here
