Purchasing & Bids

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East Smithfield Neighborhood Center Renovations
Town-Wide Electrical Services Contract

2020 & 2021 Bid Tabs are posted at the bottom of this page
2011 thru 2019 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration NEW! – Enter the Online Bidder Notification System NEW!
RI Prevailing Wage Information – Bid Tabs

PLEASE NOTE:
Starting April 22, 2021 all future bids will be posted on the new online bidding system
https://www.bidnetdirect.com/rhode-island/smithfieldri

Smithfield Vendor Information

Town of Smithfield
REQUEST FOR PROPOSALS

East Smithfield Neighborhood Center Renovations

SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until Tuesday, 10:00am on October 12, 2021, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

A mandatory Pre-Bid site walkthrough for this Project will be held on September 21, 2021 at 10:00am at the East Smithfield Neighborhood Center, 7 Esmond Street, Smithfield, RI. Contractors are required to visit the job site and be completely familiar with all existing conditions as they relate to the Project. Proposals will not be accepted from vendors who do not attend this meeting.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Carlos Santos
Purchasing Agent

Town of Smithfield
Request For Proposals
Town-Wide Electrical Services Contract

SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until Tuesday, September 28, 2021 at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Carlos A. Santos
Purchasing Agent

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor Registration on the statewide site.

Online Vendor Registration:

The Town has an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the statewide bidding website.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the local newspaper.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

2020-2021 Bid Tabs

August 24, 2021 – Boyle Athletic Field – Under Ride Stage 2

July 31, 2021 – Bi-Directional Amplifier/Distributed Antenna System

July 13, 2021 – Fire Suppression System at Winsor School

June 25, 2021 – Land Sale Of 999 Douglas Pike

June 23, 2021 – Rhode Island Statewide Communications Network (RISCON) Transition

June 22, 2021 – Clean Energy Finance Consulting Firm to Evaluate Virtual Net Metering Proposals

June 2, 2021 – School Department – Boiler Cleaning Services
June 2, 2021 – School Department – #2 Fuel Oil

April 27, 2021 – Group Life Insurance – Smithfield School Department
April 27, 2021 – Smithfield High School Lavatory Renovations – Smithfield School Department
April 27, 2021 – Workers’ Compensation Insurance and Employer’s Liability Insurance Smithfield School Department

March 12, 2021 – Revaluation of Real Property

January 6, 2021 – Kitchen Equipment – Smithfield School Department

November 20, 2020 – SFD Ballistic Protective Gear
November 20, 2020 – Sewer Connection And Grinder Pump For The Smithfield Fire Station
November 20, 2020 – On-Site Wastewater Treatment System Management Plan