Monday, January 20, 2020        

 Purchasing & Bids

 

Current Advertisements 

2018 & 2019 Bid Tabs are posted at the bottom of this page
2011 thru 2017 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information –  Bid Tabs

Town of Lincoln
Request for Proposals
Streetlight LED Conversion and Maintenance Project
RFP #2020-07

Notice is hereby given that separate sealed bids will be received by the Town of Lincoln, Rhode Island for the Towns of Lincoln, Smithfield, and City of Woonsocket (hereinafter “the Towns”) at 100 Old River Road, Lincoln, RI until 10:00 am on Tuesday, February 18, 2020, local time, for furnishing all labor, materials and equipment, and performing all work necessary and incidental to: Streetlight LED Conversion and Maintenance Project in accordance with the specifications and contract documents.

Documents are available on the Town of Lincoln website, http://www.lincolnri.org/departments/list/purchasing.php#mobiletarget and the City of Newport online bidding system. The Town of Smithfield and the City of Woonsocket will also post a reference to the Lincoln website on their respective websites.

THERE IS A MANDATORY PRE BID CONFERENCE ON WEDNESDAY, JANUARY 15, 2020, AT 2:00 P.M. NO BIDS WILL BE ACCEPTED FROM FIRMS THAT DO NOT ATTEND THIS PRE-BID CONFERENCE.

The Submittal Deadline is 10:00 AM, Tuesday, February 18, 2020, local time. Bids must arrive in the Lincoln Town Hall – Finance Office prior to this Submittal Deadline. The receiving time in the Finance Office will be the governing time for acceptability of bids.

Files:

John F. Ward – Finance Director
Town of Lincoln, RI

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

 


2019-2020 Bid Tabs

January 8, 2019 – Request for General Contractor Qualifications

December 13, 2019 – Water Storage Rehabilitation and Recoating Inspection Services
December 13, 2019 – Smithfield Water Supply Board Tank Rehabilitation Project

November 25, 2019 – Amendments to the Housing Section of the Comprehensive Community Plan

October 11, 2019 – Design Services

October 10, 2019 – COPS Grant Security Upgrades – Smithfield School Department

September 24, 2019 – Architectural Design Services

September 13, 2019 – Amendments to the Housing Section of the Comprehensive Community Plan

September 12, 2019 – Investment Advisory Services Police & Fire Pension Funds

August 27, 2019 – Residential Refuse and Recycling Collection

August 13, 2019 – Construction Manager at Risk (CMaR)

July 24, 2019 – Smithfield Municipal Ice Rink Emergency Generator

May 31, 2019 – Mondo Sport Impact Rubber Flooring

May 24, 2019 – Smithfield School Department Boiler Cleaning Services
May 24, 2019 – Smithfield School Department #2 Fuel Oil
May 24, 2019 – Smithfield School Department Snow Plowing Services

April 25, 2019 – Design Services – Smithfield Fire Department

April 12, 2019 – Purchase of Real Property For New Fire Station

April 5, 2019 – Smithfield Municipal Ice Rink Concession Services Agreement

March 26, 2018 – Smithfield School Department 2018 or 2019 F-350 Chassis

March 22, 2019 – Sewer Authority Plan Review, Construction Inspection and On Call Engineering Services
March 22, 2019 – Pavement Crack Sealing Services
March 22, 2019 – Micro Surfacing Services
March 22, 2019 – Stone Seal and Rubberized Stone Seal Services

March 19, 2019 – Town-Wide Electrical Contract Services

February 26, 2019 – Design Services for the Elementary School Reconfiguration Project

February 21, 2019 – Smithfield High School Baseball Field Upgrade

February 13, 2019 – Owner’s Project Manager Services – For The Elementary School Reconfiguration Project

2018 Bid Tabs

November 9, 2018 – RFQ – Esmond Mill Drive Bridge Replacement

October 12, 2018 – Pavement Crack Sealing Services
October 12, 2018 – Street Line Painting Services

August 31, 2018 – Full Depth Pavement Reclamation / Cold Planing / Bituminous Concrete Installation

August 3, 2018 – Land Records Management System

July 27, 2018 – Interior LED Flat Panel Ceiling Light Installation

July 3, 2018 – Interior LED Flat Panel Ceiling Light Installation

June 20, 2018 – Smithfield School Department – Chromebook Laptops

June 1, 2018 – Financial Audit Services and Agreed-Upon Procedures

May 29, 2018 – Smithfield School Department Boiler Cleaning

May 18, 2018 – Anna McCabe School Basketball Courts Chain Link Fencing

May 10, 2018 – Smithfield School Department Workers’ Compensation Insurance and Employer’s Liability Insurance

May 3, 2018 – McCabe Courts Concrete Perimeter Apron

April 24, 2018 – Smithfield Senior Center Repairs and Rehab

April 13, 2018 – Wastewater Treatment Facility – Chlorine Tank Replacement

April 4, 2018 – Basketball Court LED Lighting

March 30, 2018 – Esmond Mill Drive Bridge Replacement
March 30, 2018 – Wastewater Treatment Facility Temporary River Crossing

March 23, 2018 – On-Site Solar Project And Net Metering Agreement
March 23, 2018 – Revaluation of Real Property

March 23, 2018 – McCabe School Basketball Court Replacement

February 6, 2018 – Actuarial Services

 

 

2011 thru 2017 Bid Tabs are posted here