Purchasing & Bids

Current Advertisements

Amendments to the Housing Section of the Comprehensive Community Plan
Smithfield Water Supply Board Tank Rehabilitation Project

2018 & 2019 Bid Tabs are posted at the bottom of this page
2011 thru 2017 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration – Enter the Online Bidder Notification System
RI Prevailing Wage Information – Bid Tabs

TOWN OF SMITHFIELD
REQUEST FOR QUALIFICATION STATEMENTS

Amendments to the Housing Section of the
Comprehensive Community Plan

SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until Monday, November 25, 2019, at 10:00 AM, at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd floor of the Town Hall Building.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

The Town of Smithfield reserves the right to reject any and all bids or parts thereof, to waive any irregularity in the bids received, and to award the bid or parts thereof deemed the lowest qualified responsible and evaluated bid in the best interest of the Town.

Carolyn A. Dorazio
Purchasing Agent

TOWN OF SMITHFIELD
REQUEST FOR BIDS

Smithfield Water Supply Board
Tank Rehabilitation Project

Sealed bids for the Rocky Hill, Island Woods, and Burlingame Tank Rehabilitation project will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917, until Wednesday, November 20, 2019, at 1:00 p.m., at which time the proposals will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

*** Prospective Bidders are asked to attend a non-mandatory Pre-Bid Conference at 10:00 am on October 30, 2019, to be held at the Smithfield Town Hall, Town Council Chambers, 64 Farnum Pike, Smithfield, RI 02917.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database.

Full bid documents (plans & specifications) are linked here.
Files are the “2019-10-15 Bid Documents” Dropbox folder.

Carolyn A. Dorazio
Purchasing Agent

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor registration located on the left navigation bar.

Online Vendor Registration:

The Town has decided to move toward an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site. Click on the below link.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the Providence Journal.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

2019 Bid Tabs

October 11, 2019 – Design Services

October 10, 2019 – COPS Grant Security Upgrades – Smithfield School Department

September 24, 2019 – Architectural Design Services

September 13, 2019 – Amendments to the Housing Section of the Comprehensive Community Plan

September 12, 2019 – Investment Advisory Services Police & Fire Pension Funds

August 27, 2019 – Residential Refuse and Recycling Collection

August 13, 2019 – Construction Manager at Risk (CMaR)

July 24, 2019 – Smithfield Municipal Ice Rink Emergency Generator

May 31, 2019 – Mondo Sport Impact Rubber Flooring

May 24, 2019 – Smithfield School Department Boiler Cleaning Services
May 24, 2019 – Smithfield School Department #2 Fuel Oil
May 24, 2019 – Smithfield School Department Snow Plowing Services

April 25, 2019 – Design Services – Smithfield Fire Department