Purchasing & Bids

Current Advertisements

Cafeteria Equipment – Multiple School Locations
Professional Services Firm – Superintendent Search
Auditorium Theatrical Lighting & Sound, Video System

2020 & 2021 Bid Tabs are posted at the bottom of this page
2011 thru 2019 Bid Tabs are posted here

Bid and Request For Proposal (RFP) Procedures
Online Vendor Registration NEW! – Enter the Online Bidder Notification System NEW!
RI Prevailing Wage Information – Bid Tabs

PLEASE NOTE:
All bids will be posted on the statewide online bidding system
https://www.bidnetdirect.com/rhode-island/smithfieldri

Smithfield Vendor Information

Town of Smithfield
REQUEST FOR PROPOSALS
On Behalf of the Smithfield School Department

Cafeteria Equipment – Multiple School Locations

SEALED PROPOSALS from qualified firms will be received in the Office of the Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917; until Thursday, 10:00am on January 13, 2022, at which time the proposal will be opened and publicly read aloud in the Town Council Chambers, 2nd Floor of the Town Hall Building.

A walk through is not required but encouraged and an appointment can be scheduled by contacting Mr. Angelo Mencucci, Director of Grounds & Buildings Email: amencucci@smithfield-ps.org, or Phone: 401-232-6606.

Proposal and bid specifications may be obtained through the Town’s online Vendor & Bidder Database and/or the RI Division of Purchases website.

The Town of Smithfield reserves the right to reject any and all proposals or part thereof, to waive any and all informalities, and to award the contract on the basis of the lowest responsible evaluated bid proposal.

Carlos Santos
Purchasing Agent

Request for Proposals
Town of Smithfield
On behalf of the Smithfield School Department

The Smithfield School District is seeking the assistance of a professional services firm in the search for a Superintendent. The current Superintendent is retiring on September 5, 2022.

The goal is to have a candidate selected and appointed no later than May 15, 2022 with an effective start date of July 1, 2022, allowing overlap of service with the current Superintendent.

Proposals should be submitted to the attention of Jessie MacDonald, Finance Office, by Friday, December 30, 2021 at 9:00 a.m. (EST).

We will require one signed original hard copy and four (4) hard copies of your proposal mailed or hand delivered to the following:

Smithfield School District
49 Farnum Pike
Smithfield, RI 02917

The contract will be awarded to that proposer deemed by the School Committee to have submitted the most advantageous proposal with price being a consideration.

The Smithfield School District reserves the right to waive any informalities in any or all proposals, or to reject any or all proposals, if it be in the public interest to do so.

Carlos A. Santos
Purchasing Agent
Town of Smithfield

The Town of Smithfield
On behalf of the Smithfield School Department

The Town of Smithfield on behalf of the Smithfield School Department is soliciting sealed bids/proposals for replacing the Auditorium Theatrical Lighting, Sound, and Video System at Smithfield High School. This solicitation will be broken up into 3 cost proposals, in accordance with all terms and specifications contained herein.

There shall be a Pre-Proposal Site Visit and Meeting to consider and qualify prospective responders on December 29, 2021 at 10:00AM at the Smithfield High School, 90 Pleasant View Avenue.

Sealed Proposals will be received at Smithfield Town Hall, Attention Purchasing Agent, 64 Farnum Pike, Smithfield, RI 02917 until 10AM Wednesday, January 19, 2022 at which time all bids/proposals will be publicly opened.

Carlos A. Santos
Purchasing Agent
Town of Smithfield

Bid and Request For Proposal (RFP) Procedures

The Town of Smithfield’s Purchasing (Finance) Office is responsible for carrying out the requirements of the Town’s Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Smithfield’s Purchasing Department now has a Bidder Registration area. (see below)

Active Bid/Proposals

Each offer shall be in accordance with specifications and instructions contained therein. Each offer shall be submitted in duplicate, unless otherwise noted, and in a sealed envelope plainly marked on the exterior with the bid number and bid name. The Town of Smithfield shall receive each proposal/bid either by mail, (no proposals/bids will be accepted via e-mail or FAX) or in person in the Finance Department no later than the time and date indicated.

Vendor/Bidder Registration:

Vendors/Bidders must register using the provided online information. Please proceed to Vendor Registration on the statewide site.

Online Vendor Registration:

The Town has an automated bidder/proposal process. This automation effort is to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly. The Town of Smithfield now has a Bidder Registration area.

Only ACTIVE vendors will have the ability to download and print bid packages. You must obtain the packages via the web site.

Bidder Registration

Only ACTIVE (registered) vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the statewide bidding website.

Basics Regarding Competitive Bidding:

By State Law and City Ordinance, the Town of Smithfield is obligated to purchase by Public Bidding: Construction projects, Items or Services over $10,000. All bids are publicly opened at the advertised time in the Smithfield Town Council Chambers, and are then made available for public examination at any time. Analyses of bid results are made up after the bid openings and are made available in the bid tab section of this page.

All bids are advertised in the local newspaper.

Awards:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

2020-2021 Bid Tabs

December 2, 2021 – Deerfield Park – Repair cracks on 4 Tennis Courts and 2 Basketball Courts

December 1, 2021 – Sale Of 12 Whipple Road Property

November 5, 2021 – Diversity, Equity and Inclusion Consultant Services

October 26, 2021 – East Smithfield Neighborhood Center Renovations

September 28, 2021 – Town-wide Electrical Services

August 24, 2021 – Boyle Athletic Field – Under Ride Stage 2

August 18, 2021 – RISCON Communications Network Transition

July 31, 2021 – Bi-Directional Amplifier/Distributed Antenna System

July 13, 2021 – Fire Suppression System at Winsor School

June 25, 2021 – Land Sale Of 999 Douglas Pike

June 23, 2021 – Rhode Island Statewide Communications Network (RISCON) Transition